STRATEGIC IT CONSOLIDATION

Application Infrastructure
Unified Platform Proposal

Yingjia Communication Pvt. Ltd.

2026
HR, RM, BI&A, Marketing
Cost Optimization & Consolidation
CONFIDENTIAL
CURRENT STATE

Current Application Landscape

Annual cost structure and operational challenges

Application Owner Status Annual Cost (INR)
V-Work Vivo India Externally Managed Rs 0
VConnect – Retailer YCPL-CSM Operational Rs 8,40,000
VConnect – RDS YCPL-CSM Operational Rs 47,040
VConnect – VBA YCPL-RM High Cost Rs15,00,000
HRMS YCPL-HR Gaps Identified Rs1,54,000
Tally YCPL-Accounts Stable Rs 1,80,000
Total Current Annual Spend Rs 27,21,040
Critical Issue
VBA Infrastructure

High infrastructure cost with 70% reduction opportunity via owned environment migration

Optimization
Cost Reduction Target

Up to 70% cost savings potential in VConnect-VBA module through unified platform

PROPOSED SOLUTION

Unified Platform Architecture

Departmental modules & business impact overview

HRMS

Human Resource Management
End-to-end employee lifecycle (vacancy to exit)
Exit Management & Performance Management
Learning Management Systems
Centralized hierarchy management
Governance Compliance Automation

BI&A

Business Intelligence & Analytics
Digital scheme paper generation
Automated payout calculation
Achievement calculation & reporting
Advanced Report Management
Accuracy Real-time Visibility

Marketing

Brand & Asset Management
Inventory management
Deployment audit system
Approval workflow for new/replacement assets
Campaign transparency & compliance
Compliance Transparency Governance

RM

Retail Management & Incentives
Incentive management & target tracking
Competition module
Reporting & productivity analytics
Performance-driven culture enablement
Performance Transparency Analytics
FINANCIAL ANALYSIS

2-Year Strategic Investment

Current vs Expansion vs Unified Platform cost comparison

Rs.31.8L
Current Structure
2 Years
Rs 53.8L
Expansion Cost
Existing Architecture
Rs 54.0L
Unified Platform
2 Years + Integration

Implementation Note

Additional ?8-9 lakh required if both platforms run concurrently for 6 months during transition period.

Key Insight

Unified platform delivers long-term scalability and eliminates technical debt despite comparable 2-year costs.

Cost Optimization

70%
Potential reduction in VConnect-VBA infrastructure through migration to owned environment
MODULE DETAIL

HRMS - Scope of Work

Human Resource Management System — Stabilization & Enhancement

Core HR & Lifecycle

Employee master data stabilization
Organization structure & hierarchy validation
Onboarding ? Confirmation ? Transfer ? Separation
Exit clearance workflow
Standardized HR letters & documents

Attendance & Leave

Shift, roster & holiday calendar config
Leave policy validation (CL, SL, PL, comp-off)
Biometric integration & stabilization
Mobile GPS-based attendance for field staff
Geo-fencing & automated sync

Payroll & Compliance

Salary structure validation
PF, ESI, PT, TDS handling
Investment declaration processing
Payroll stabilization & audit-ready outputs

Performance Mgmt

Goal setting & KPI configuration
Balance score card, bell curve, OKR support
Appraisal cycle & review workflows
Performance-linked increment support
Cultural fitness & hygiene dashboards

Learning & Dev

Centralized training repository
Role-based training assignment
Completion & certification tracking
Assessments & effectiveness reports

Additional Modules

Expense & reimbursement workflows
Asset allocation & helpdesk ticketing
Employee engagement & surveys
Recruitment & onboarding automation
MODULE DETAIL

BI&A - Scope of Work

Business Intelligence & Analytics — Automation & Reporting

Data Sources & Inputs

IMEI activation (V-Work)
Finance/EMI IMEI data
Employee master data
Mapping & price lists
DOA & demo files
MOP violation files

Report Automation

Activation Report Daily
Secondary Report Daily
Target vs Achievement Monthly
Payout Reports Periodic

Scheme Paper Management

Digital scheme paper generation
Automated payout calculation
Payout criteria: % based or flat amount
Scheme locking post-payout (OTP/Approval)
Model-wise, club-category, target-based rules

Role-Based Access

SA
Super Admin
Full access: uploads, reports, schemes, user mgmt
ZSM
Zonal Sales Manager
View-only hierarchy reports, download only
Business Validations
Finance & EMI • Pre-activation • Demo devices • DOA cases • MOP violations • Hierarchy mapping
MODULE DETAIL

Marketing - Scope of Work

Visual Merchandising & Brand Asset Management

Core Features

Store Management
Outlet master, geo-tagging, hierarchy mapping (KRO/PO/SMO/NPO)
Deployment Tracking
Before/After photos, GPS timestamp, auto-tagging
Material Inventory
Flex, dummy, LED, ACP, standees, wobblers tracking
Compliance Audit
Auto-identification of missing/damaged assets, scoring

Workflow & Approvals

VM Submission
Field data + photos
Branding Team
Review & validate
Approval
Rework if needed
Rework cycle with comments and resubmission tracking

VM Productivity

Selfie + GPS punch-in/punch-out
Daily route plan vs actual tracking
Store visit count & time spent
Task-wise completion tracking

Dashboards

Real-time deployment status
Campaign coverage percentage
Outlet branding health score
Heat-map branded vs non-branded

Reports

• Daily/Weekly/Monthly deployment
• VM productivity & coverage
• Asset lifecycle & durability
• Retailer violation support
MODULE DETAIL

RM - Scope of Work

Retail Management — VBA Incentive & Performance Tracking

VBA Frontend Application

Target & Achievement
Monthly targets, MTD achievement, run-rate, focus models
Ranking & Scoring
Quarterly value-based ranks (70% quantitative + 30% qualitative)
Incentives & Schemes
Monthly scheme visibility, earning potential, cash vs finance breakup
Competition Module
Competition manpower count, sales comparison, counter share

VBA VIP Club (Loyalty)

Club overview & premium benefits
Points calculation (achievement + incentives)
Reward redemption window
Category-wise reward listing

Admin Panel — Masters

Band Master Trade-wise bands
Band Slabs Target & payout config
Incentive Master Model-wise rates
Target Management Monthly upload & refresh
Festive Schemes Activation & validity

Reports & Analytics

Price segment-wise VBA contribution
LMTD growth/degrowth visibility
Top 5 selling models per store
EOL (End of Life) model tracking
Star Pay achievement tracker
Score Structure
70%
Quantitative
30%
Qualitative
STRATEGIC VALUE

Project Key Benefits

Unified platform delivers transformative business value

Centralized User & Role Management

Single authentication and role-based access across HRMS, RM, BI&A, and Marketing. Consistent permissions, stronger security, and simplified user administration.

Reduced Overall Cost

Lower infrastructure, licensing, support, and maintenance costs by eliminating multiple applications and avoiding duplicated development efforts.

Integrated Data Synchronization

Automated data flow between HRMS, RM, BI&A, and Marketing eliminates manual intervention and ensures real-time accuracy across departments.

Improved Oversight & Control

Centralized dashboards and standardized workflows provide real-time visibility, stronger governance, and better control over operations.

Scalability & Future Enhancement

Modular architecture allows easy onboarding of new departments, features, and integrations without rebuilding systems or increasing complexity. Future-ready API architecture.

VENDOR ANALYSIS

Vendor Comparison Summary

Comparative view of shortlisted implementation partners

Vendor Comparison Summary

Thank You

Ready to transform YCPL's digital infrastructure through unified platform consolidation

Prepared for
HR, RM, BI&A, Marketing Departments
Yingjia Communication Pvt. Ltd.
CONFIDENTIAL — February 2026
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